One platform from request to start-up.
Site Pulse consolidates what is currently scattered across Excel, paper forms, floor plans pinned to a wall, and Post-it notes. One system for nine roles, one continuous flow, and at any moment you can trace back who did what.
What changes the moment Site Pulse is on.
Today vs. next week.
Stacks of paper permits, multiple planning sheets, Post-it notes and unnecessary email threads.
Manual data entry, and re-entry. Paper forms passed from hand to hand. Trying to keep oversight by hand, chasing contractors for information. Not enough time left to focus on LOTO and safety. And the worst part: information lost the moment a permit closes.
One form. Automatic planning. Live floor plan. No Post-its.
Every role opens the same record and sees what is relevant to them. The request routes automatically from requestor to HSE manager to issuer to the floor. The floor plan is always current because it is generated from the live permits, not maintained by someone with stickers. And the best part: all this information about your asset is available to you forever.
Nine roles, six steps, one workflow.
Six roles pass the permit along, in this order, and each step notifies the next automatically. The other three are not links in that chain, but they are in the record.
- 01 Start the permitRequestorTechnical service / Engineering
Starts the permit, defines the work and names the contractor and HSE manager.
- Define the work
- Name the contractor
- Set the date and the HSE manager
- 02 Fill in details and teamContractor PMContact for the executing party
Completes the request, assigns the work team and manages contractor profiles.
- Complete the request
- Tick the tools
- Assign the work team
- 03 Review and approveHSE managerSite safety lead
Reviews the request, adds extra safety control measures and approves or rejects the permit. Manages the safety reference data.
- Check or add control measures
- Approve or reject
- 04 Verify and authoriseIssuerTeam lead / Panel
Initiates LOTO, runs start- and end-of-work checks and authorises the permit.
- Initiate LOTO
- Pre-work check
- Release the permit
- Final workplace check
- 05 Activation and LOTOOperations workerShift worker
Carries out the LOTO and prepares the workplace for start-up and restart. Activates and deactivates the permit.
- Set the LOTO
- Activate on arrival
- Deactivate or pause on close-out
- Remove the LOTO
- 06 Hold and close outPermit holderForeman of the executing team
Confirms team and PPE presence, holds the permit and presents it for activation and pausing at end of shift.
- Show the permit on activation
- Show it again on deactivation
Keeps certificates and profile up to date. Does the work.
Adds new team members, manages profiles, reference data and floor plan updates.
Notified when work overlaps production and can add conditions to the permit.
Every handover is stored and audit-ready, without anyone doing extra work.
One system, three places where the work happens.
Office, control room, shop floor. Each screen is designed for how people work there.
For the HSE manager and requestor
Full dashboard for planning, permit detail, LOTO procedures, certificate admin and audit trail. Fast entry, keyboard shortcuts, dense tables. Nobody has to explain which field goes where.
For shift teams and ops managers
A wall-mounted screen with every active permit, every isolation and every blocker. Live. Plant ops directors know within five seconds whether work can safely continue. High-contrast, big type, room for data on a big screen.
For permit holders and operators
Mobile-first interface with big buttons, little text entry, QR scans for activation and deactivation. Built for gloves, noise and hurry. Works on a device that is wet, cold, or being held one-handed.
No IT project. Standard on the infrastructure you already use.
What we need is standard. What we can connect to is optional.
Standard, in the box
- Safety training and certificate management, built in, so duplicate work disappears
- Standard LOTO protocols with additional illustrations
- Magic-link access for contractors without an account, fully traceable
- Role-based delegation when someone is out
- Hosting in the EU (Frankfurt), GDPR-compliant
Optional, on request
- SAP or Maximo
Sync work orders and maintenance tickets via API with your existing system. Not required for the pilot.
- Slack or Teams
Notifications per channel or per user, in addition to email. For teams that already live in chat.
- WhatsApp Business
For contractors and operators who would rather work in WhatsApp than open another app. One-way notifications or two-way confirmations.
And when reality gets messy?
A system that only works on a good day doesn't work on a production floor.
There is no network coverage on the floor
Site Pulse is hosted in the EU region (Frankfurt), and the floor interface falls back between wifi and the mobile network if one drops. If connectivity is lost entirely, an authorised permit can be printed so work that is already cleared keeps moving; the signed digital record stays the source of truth.
The HSE manager is out sick
Role-based delegation. A backup HSE officer is always named. If the primary does not respond inside the agreed window, the request routes to the second name automatically.
A contractor does not have an account
Magic link. The contractor signs without creating an account, and the action stays fully traceable and linked to the permit.
An operator is wearing gloves
Mobile-first interface, large buttons, minimal text entry. Built for gloves, noise and hurry, not for an office desk.
Want to see Site Pulse on your plant?
Twenty minutes. Real screen, real data. No discovery call.
Book a demo